Admin Assistant Position in Haywards Heath, West Sussex – Maternity Cover
We are seeking to recruit an Admin Assistant at The Jonathan Lea Network. Joining us as soon as possible from September 2024 for a year-long fixed term contract for maternity cover. This is an exciting opportunity for an enthusiastic team player.
Your starting salary will be £23.5k per annum with full time hours Monday to Thursday 9am – 6pm and Friday 9am – 5pm. You will start with 22 holiday days per year. Benefits include health care, Christmas and summer parties.
Your new company
The Jonathan Lea Network is a forward-thinking business focused law firm that since it started in 2019 has grown to a team of 35 people. We are based in a large open plan office which is just a 5-minute walk from Haywards Heath train station.
Our clients include leading technology startups and owner managed companies across a range of industry sectors. Most are based in London and around the South East, while our work is also often international in scope.
Our firm is made up of a retained team of employed lawyers and administrative staff who work closely together within our central office, while we are also enhanced by a network of experienced self-employed consultant solicitors who are based remotely.
You will benefit from the kind of experience not available at larger more established companies in that you will never be just a number and there is a better opportunity to grow personally and professionally within a dynamic, friendly and entrepreneurial environment.
Your new role
The role is varied and includes the following:
- Answering the telephone professionally, quickly and efficiently, and transferring calls or taking messages where necessary
- Booking videoconference calls for the retained team
- Preparing standard letters
- Performing anti-money laundering and client due diligence checks
- Preparing post ready for collection
- Scanning and photocopying documents
- Assisting with placing stationery orders
- Using the firm’s database to track documents stored offsite, e.g. Wills, LPAs, Deeds etc
- Recalling documents from storage, from time-to-time
- Supporting all our Consultant Solicitors as and when required
- Supporting our Retained Team
- Opening matters and inputting data on our case management software system
- Following the file closing process to ensure client files are dealt with correctly
- Assisting with compliance tasks
- Carrying out legal research
- Assisting the accounts department with month end billing
- Assisting with marketing tasks, including management of social media accounts and some event organising.
- From time to time assisting with accounting tasks and helping to manage invoicing and chasing outstanding debts
- General office admin duties
What we are looking for
Applicants should have:
- some good academic results
- an ability to work well independently and use your own initiative, but also react positively to close supervision
- a meticulous eye for detail
- high service and presentation standards
- a good team player, willing to roll up your sleeves and get on with the job
- strong organisational and time management skills
- excellent communication and interpersonal skills
- an enthusiasm to take on new challenges and broaden your knowledge base and skills set; and
- an interest in developing your own career and a desire to work hard to meet targets
Apply
To apply please email your CV and covering letter, along with any other relevant information you feel would help your application, to alice.roseman@jonathanlea.net
